AIA® Billing: The Complete Guide for Subcontractors

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AIA® Billing: The Complete Guide for Subcontractors

Published Jul 25, 2023
Updated Jul 01, 2026
Reading time 18 minutes

AIA® Billing Basics

AIA® billing is a payment application process for progress billing on construction projects. It defines the payment process for a progress payment, helping both the GC and project owner track completed work and payments due. You will typically use two forms:

Benefits of Using AIA® Billing for Construction Projects

AIA® forms are created with industry expertise to streamline the billing process. Benefits include:

Reducing billing errors
Ensuring compliance
Faster payments

Challenges with AIA® Billing

Common challenges include:

Complexity in record-keeping
Software integration issues
Costs of forms (G-702® and G-703® priced at $39.99 each)

Section-by-section instructions for G-702® Application for Payment

This document includes:

Part 1: Project Details

To Owner: Owner's name and address
From Contractor: Contractor’s name and address
Project: Property name and address
Via Architect: Architect's name and address
Application No: Payment application number
Period To: Last date for billing

Part 2: Application for Payment

Include details such as:

Total Earned Less Retainage
Current Payment Due

Part 3: Signatures

Sign and check for notarization if required by the project.

Section-by-section instructions for G-703® Continuation Sheet

Contains:

Application information
Table of work and values detailing costs and completed work

What happens after you complete the AIA® billing forms?

Once submitted, forms go to the GC for review. Approved forms are sent to the project owner for final approval.

Tips for Managing AIA® Billing Documents

Know payment application deadlines.
Communicate effectively with GCs.
Double-check entries for errors.
Use suitable tracking software.

Get a free demo of Siteline to see how it can help your business.

Author

Claire Wilson
Co-Founder & CEO

AIA®, G702®, and G703® are registered trademarks owned by The American Institute of Architects. Siteline is not affiliated with The American Institute of Architects.